Skip Blanks: This would skip copying and pasting the blanks. Additional Excel Paste Special OptionsĪpart from the Paste and Operation option, there are two additional options in the Excel Paste Special dialogue box. In a similar way, you can use other operations as well – Add, Subtract, or Multiply using Paste Special. That’s it! It will convert the numbers into billions. Open the Paste Special Dialogue box and select the Divide option. Select the cells that you want to convert from million to billion. Select this cell and copy it (Control + C). One way of doing this would be to create a formula where you divide the number with 1000. Operations options give you a quick way to perform the given operations without applying a formula or directly changing the cell contents.įor example, let’s say you have some numbers that are in millions, and you want to convert it into billions. Operation Options in the Paste Special Dialogue Box: This will only copy the data and not the formatting. If you want to copy only the values, copy the data, go to the destination cell where you want the data to be copied, open the Excel Paste Special dialog box, and select Values. To use these, simply copy the cells, go the cell where you want to paste it, open the paste special dialogue box, and select the desired option.įor example, suppose you have a data set where you have formatted the data using borders and fill colors. For example, you can choose to only paste formulas, or values, or formats, or comments, etc. These options enable you to paste selectively. So let’s learn more about these options: Paste Options in the Paste Special Dialogue Box: If you have a good grip on these Excel Paste Special options, it can save you a lot of time (and you know time is money!). However, when you go through these, it makes a lot of sense to have these options available. It could be overwhelming to see so many options for something as simple as copying and pasting in Excel. Understanding Excel Paste Special Dialogue Box Using Right-click Menu: Right Click in the cell where you want to paste, and then select paste special.Īll these three options would open a Paste Special dialogue box, as shown below:. Using Keyboard Shortcut: Use the Excel Paste Special Shortcut – Alt + E + S + V. This will open the Excel Paste Special Dialogue box. Using the Ribbon: Go to Home –> Clipboard –> Paste –> Paste Special. Once you copy it, here are three different ways to access paste special in Excel: The first step is to copy the cells that you want to paste. There are a couple of ways you can access the Excel Paste Special features. You can’t do that with a simple copy paste but you can do that using Excel Paste Special functionality in Excel. It copies not only the content of the cell but also the format such as background color, font color, borders(as shown below).īut what if you want to copy only the cell contents and not the formatting, or only the formatting and not the values, or only the formula within it? What happens when you copy a cell in excel and paste it somewhere else? Understanding Excel Paste Special Dialogue Box. There may be a macro program out there that can do that but I am unaware of any specific ones with that functionality. To really get paste plain text in an MS Office application you would likely need something that could capture a regular paste command and then select the plain text icon from the formatting menu that pops up at the insertion point after you paste. NOTE that this is not really 'paste plain text' but will give you at least some of that functionality with very little pain. I didn't do this for all applications as I don't want to chance messing up the behavior of other applications that you can copy/paste with. 
Repeat for any other keyboard shortcuts you want to add/change in any other applications you want to change them for.Click in the Keyboard Shortcut field and tap the keyboard shortcut you want to assign to that menu option, then click Add.noting that the menu that you want to assign or reassign it's keyboard shortcut much match exactly what the menu says down to the capitalization. Enter the menu title that you want to change.Click the + button and from the Application menu select (for example) Microsoft Word.Click on System Preferences > Keyboard > Shortcuts > App Shortcuts.Now if you don't want to have to do that four finger salute just to paste (essentially) plain text, you can change the menu shortcuts in any application via the Keyboard Preference pane.
) for paste as plain text for that function. In MS Office their version of 'Paste as plain text' is called 'Paste and Match Style and uses the macOS system defaults (
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